Therefore, be careful when creating these shortcuts so that you don’t use a common set of letters (such as FYI, LLC, etc.) unless, of course, you actually want those abbreviations expanded or replaced. But at least I have the option to do so!įinally, remember that once you set an AutoCorrect text replacement shortcut, your Office apps will automatically replace those characters with your designated phrase in almost any context. After typing the shortcut and pressing the spacebar, your replacement text should be automatically displayed.Īs I noted, this change will then propagate to the other Office programs, so once you’ve configured text replacement in Outlook, it’ll work in Word, Excel, and PowerPoint. I mean, I don’t know why I’d ever need to autofill “Let me know if you have any questions” into a PowerPoint presentation.
So let’s go over how to use text replacements in Office for Mac! We’re using Outlook for our example screenshots but the steps are the same in other Office apps like Word. If you’ve already added text replacement shortcuts to macOS in System Preferences, you’ll need to re-enter them for Office, but since all of the Office apps share a unified text replacement database, you’ll only need to do it once. iOS may automatically capitalize your Snippets, and if. The somewhat good news is that the Office apps themselves have their own text replacement database as part of the AutoCorrect feature. Step 2: If Snippets are still not expanding, try switching on Ignore Case in the Settings. Thanks to a relatively recent update to Microsoft Office, the programs in that suite (like Outlook, Word, and Excel) no longer respect the shortcuts you’ve added in System Preferences > Keyboard > Text, which is kind of a bummer if you depend on those for emailing folks quickly. …wait, actually they no longer work in Outlook. If none of that helps, please contact us with the details. Tip: Shift-reload the page by pressing the shift key and clicking reload. Ensure that there is a checkmark next to Expand Abbreviations. This saves me a ton of time! And these shortcuts work all around the Mac: in Mail, in Pages, in Outlook… Choose Extensions, scroll down to TextExpander, and select Details.
I’ve personally set up a ton of these shortcuts, as I need to send the same instructions over and over again to different people. For example, if you type the phrase “let me know if you have any questions” often, you can use a shortcut like “lmk” to drop in that text without you having to type the whole thing. Expand the User Configuration > Windows Settings > Internet Explorer Maintenance tree. As you may know (especially if you read this previous tip of mine), you can configure custom text replacements on the Mac. Auto Text Expander for Google Chrome is an extension for the Chrome browser that serves as an auto text expander within the Chrome application This expander is easy to use and relieves you the tasks of typing the same long texts.
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